Monday 7 March 2016

PRESERVATION OF RECORDS IN BRANCH OFFICES

 கிளை அலுவலகப்  படிவங்களை பாதுகாப்பது மற்றும் அழிப்பது அதற்கான காலக்கெடு 

PRESERVATION OF RECORDS IN BRANCH OFFICES

Preservation of records at branch offices is as shown below.
1
Branch Office account (Pa.6)
3 years after they are used
2
BO Journal (Pa-5),BO slips
3 years after they are used
3
Book of BO receipts(Ms-87(a)
2 years after they are used
4
Regd lists/Parcel lists/Mail lists
2 years after they are used
5
Invoices received from P.S.D
3 years.
6
BO Slips
2 years.
7
Order book/Stock book
To be destroyed after special permission from divisional head
8
Postman book (ms-87)
2 years
9
Book of postmarks
2 years
10
Deptl.Circulars
Permanent
11
Enumeration returns
5 years
12
Yearly value returns(yvr)
5 years

(Rule 21 of Book of Rules for Branch Offices)

Note: The records i.e order book, stock book, postman book and book of postmarks should be destroyed by fire or otherwise, in such a manner that they may not be used again. Other record should be torn up and sold as waste paper.

 

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